Joint Audit Committee Minutes December 2020
Minutes will be published here when available.
Agenda
DATE: Thursday 10 December 2020
TIME: 1pm
VENUE: by Microsoft Teams
CONTACT: Shirley Semke, 07900 912199
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
PART 1 – MATTERS TO BE CONSIDERED IN PRIVATE
EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
3. CONFIDENTIAL MINUTES AND ACTION LOG
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 22 September 2020
4. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE
To consider the Strategic Risk Register for the OPCC.
5. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE
To consider the report of the Strategic Risk Register for HC.
6. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in September 2020.
7. AUDIT REPORT – UPDATE ON ACTIONS OUTSTANDING
To consider the report of the Director of Change
8. COUNTERFRAUD
To consider the reports for the OPCC and HC.
PART 2- MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC (this session will commence at 2pm)
DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
9. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
10. MEMBERS’ REPORTS (Oral)
To receive notification of attendance and appropriate updates at other committees or boards by members.
11. MINUTES, MATTERS ARISING AND ACTION LOG
To review the action log and consider any matters arising.
12. ANNUAL ACCOUNTS UPDATE (Oral)
To consider the update from the External Auditors.
13. SENIOR INFORMATION RISK OFFICER (SIRO) ANNUAL REPORT
To consider the annual SIRO report.
14. INTERNAL AUDIT PROGRESS REPORT 2019/2020
To consider the report of Chief Internal Auditor on progress to date.
15. TREASURY MANAGEMENT MID-YEAR REPORT
To consider the report of the Chief Finance Officer on the Treasury Management Outturn Report.
16. STATEMENT OF CORPORATE GOVERNANCE
To consider the report of the Head of Standards and Compliance, OPCC.
17. DATE OF NEXT MEETING/FORWARD PLAN
The next meeting is Tuesday 23 February 2021.
18. ANY OTHER BUSINESS
MEETING CLOSED
PART 3 – PRIVATE DISCUSSION WITH INTERNAL AND EXTERNAL AUDITORS
(IF REQUIRED)
ABOUT THIS AGENDA:
This agenda is available on Police and Crime Commissioner’s website (www.hampshire-pcc.gov.uk) and can be provided, on request to 01962 871595, in alternative versions (such as large print, Braille or audio) and in alternative languages. Any papers are also available on request.
ABOUT THIS MEETING:
The press and public are welcome to attend the public sessions of the meeting.
If you have any particular access requirements, for example if you require wheelchair access or a hearing loop, please contact us on 01962 871595 in advance of the meeting to make the necessary arrangements.