Joint Audit Committee 23 February 2021
This meeting will be livestreamed and can be watched by the public from 2pm on Tuesday 23 February 2021.
Agenda
DATE: Tuesday February 23 2021
TIME: 1pm
VENUE: by Microsoft Teams
CONTACT: Shirley Semke, 07900 912199
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
PART 1 – MATTERS TO BE CONSIDERED IN PRIVATE
EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
3. CONFIDENTIAL MINUTES AND ACTION LOG
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 10 December 2020.
4. FINAL ACCOUNTS UPDATE 2019/2020 Verbal Update (EY)
To receive an update on the accounts from the External Auditors.
5. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE
To consider the Strategic Risk Register for the OPCC.
6. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE
To consider the report of the Strategic Risk Register for HC.
7. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in December 2020.
8. AUDIT REPORT – UPDATE ON ACTIONS OUTSTANDING
To consider the report of the Head of Organisational Learning.
PART 2- MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC (this session will commence at 2pm)
DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
9. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
10. MEMBERS’ REPORTS (Oral)
To receive notification of attendance and appropriate updates at other committees or boards by members.
11. MINUTES, MATTERS ARISING AND ACTION LOG
To agree the minutes of the meeting on 10 December 2020 as a correct record, and consider any matters arising.
12. ANNUAL REVIEW OF THE EFFECTIVENESS OF THE JOINT AUDIT COMMITTEE
To consider the Chair’s report.
13. TREASURY MANAGEMENT STRATEGY
To consider the report of the Chief Finance Officer on the Treasury Management strategy.
14. INTERNAL AUDIT PROGRESS REPORT 2020/2021
To consider the report of Chief Internal Auditor on progress to date.
15. INTERNAL AUDIT PLAN 2021/2022
To consider the Audit Plan for the next year.
16. DATE OF NEXT MEETING/FORWARD PLAN
The next meeting is on Tuesday May 11 at 1pm.
17. ANY OTHER BUSINESS
MEETING CLOSED
PART 3 – PRIVATE DISCUSSION WITH INTERNAL AND EXTERNAL AUDITORS
(IF REQUIRED)
ABOUT THIS AGENDA:
This agenda is available on Police and Crime Commissioner’s website (www.hampshire-pcc.gov.uk) and can be provided, on request to 01962 871595, in alternative versions (such as large print, Braille or audio) and in alternative languages.
ABOUT THIS MEETING:
The press and public are welcome to attend the public sessions of the meeting.
If you have any particular access requirements, for example if you require wheelchair access or a hearing loop, please contact us on 01962 871595 in advance of the meeting to make the necessary arrangements.