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Joint Audit Committee 28 September 2021

Agenda

DATE: Tuesday 28 September 2021
TIME: 1.30pm
VENUE: by Microsoft Teams
CONTACT: Shirley Semke, 07900 912199

Meeting papers: this file may not be suitable for users of assistive technologies. Please contact Shirley Semke if you need it in another format.

 

  1. DECLARATION OF INTERESTS

All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

 

  1. APOLOGIES

 

PART 1- MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC (this session will commence at 2pm)

 

DECLARATION OF INTERESTS

All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

         

  1. CHAIR’S REPORT (Oral)

The Chair to report as appropriate.

                                              

  1. MINUTES, MATTERS ARISING AND ACTION LOG

To review the minutes of the meeting from 28 June 2021 together with the action log and consider any matters arising.

 

  1. STATEMENT OF ACCOUNTS 2020/2021

To consider the reports of the Chief Finance Officer for the Chief Constable and Chief Finance Officer for the Police and Crime Commissioner.

 

  1. EXTERNAL AUDIT – ANNUAL AUDIT REPORT 2020/2021

To consider the report of the External Auditors.

 

  1. INTERNAL AUDIT PROGRESS REPORT 2020/2021

To consider the report of Chief Internal Auditor on progress to date.

 

  1. INFORMATION COMMISSIONER’S OFFICE (ICO) REPORT

To consider the report of the ICO office for the Joint Information management Unit.

 

  1. POLICY REVIEW

To consider reports from the Deputy Chief Constable and the Head of Standards and Compliance.

 

  1. TERMS OF REFERENCE

To review the Terms of Reference for the Committee.

 

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE

EXCLUSION OF PRESS AND PUBLIC

To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.  Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

 

  1. CONFIDENTIAL MINUTES AND ACTION LOG

To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 28 June 2021

 

  1. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE

To consider the Strategic Risk Register for the OPCC.

 

  1. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE

To consider the report of the Strategic Risk Register for HC.

 

  1. INTERNAL AUDIT REPORT ISSUED – CONFIDENTIAL

To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in June 2021.

 

  1. AUDIT REPORT – UPDATE ON ACTIONS OUTSTANDING (late paper)

To consider the report of the Director of Change

 

  1. DATE OF NEXT MEETING/FORWARD PLAN

The next meeting is Thursday 25 November at 1pm.

 

  1. ANY OTHER BUSINESS

 

MEETING CLOSED

PART 3 – PRIVATE DISCUSSION WITH INTERNAL AND EXTERNAL AUDITORS

(IF REQUIRED)

 

ABOUT THIS AGENDA:
This agenda is available on Police and Crime Commissioner’s website (www.hampshire-pcc.gov.uk) and can be provided, on request to 01962 871595, in alternative versions (such as large print, Braille or audio) and in alternative languages.


ABOUT THIS MEETING:
The press and public are welcome to attend the public sessions of the meeting.
If you have any particular access requirements, for example if you require wheelchair access or a hearing loop, please contact us on 01962 871595 in advance of the meeting to make the necessary arrangements.