Joint Audit Committee Minutes 22 June 2017

Joint Audit Committee

DATE: Thursday June 22nd 2017

TIME: 2pm

VENUE: Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ

CONTACT: Shirley Semke, 01962 871595

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC 

1. DECLARATION OF INTERESTS

All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES

To receive apologies for absence.

3. CHAIR’S REPORT (Oral)

The Chair to report as appropriate.                                              

4. MINUTES AND MATTERS ARISING

To agree the minutes of the meeting on 7th February 2017 as a correct record, and consider any matters arising.

5. TERMS OF REFERENCE

To consider the report of Acting Head of Governance and Policy.

6. EXTERNAL AUDIT PROGRESS REPORT

To consider a report of the External Auditors.

7.  EXTERNAL AUDIT ANNUAL FEE

To consider the Annual External Audit Fee Letters. 

8.  INTERNAL AUDIT PROGRESS REPORT

To consider a report of the Chief Internal Auditor.

9.  ANNUAL INTERNAL AUDIT OPINION

 To consider a report of the Chief Internal Auditor.

10.  TREASURY MANAGEMENT OUTTURN REPORT

 To consider a report of the Chief Finance Officer.

11.  POLICY REVIEW

 To consider reports from the Deputy Chief Constable and The Acting Head of Governance and Policy.

12.  SCHEME OF CORPORATE GOVERNANCE

To consider the reports of the Chief Finance Officer. 

13.  ANNUAL GOVERNANCE STATEMENTS

 To consider the reports of the Chief Finance Officer. 

14.  SIRO ANNUAL REPORT 2016/17

To consider the joint Annual Report of the Senior Information Risk owner (SIRO). 

EXCLUSION OF PRESS AND PUBLIC

To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE 

16. CONFIDENTIAL MINUTES

To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 17^th March 2016.

17. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL

To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in March 2016.

18. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE

To consider the Strategic Risk Register for the OPCC together with the Annual Report provided by the Programme Office lead for the OPCC. 

19. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE

To consider the Strategic Risk Register for HC together with the Annual Report by the Strategic Risk Manager for HC.

MEETING CLOSED