Joint Audit Committee Minutes 24 September 2014
Joint Audit Committee
DATE: Wednesday 24 September 2014
TIME: 2.00pm
VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ
CONTACT: Caroline Sargeant, 01962 871595
PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
To receive apologies for absence.
3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
4. MINUTES
To receive, and confirm as a correct record, the public minutes of the meeting of the Committee held on 30 June 2014. To include matters arising and a review of the action log.
5. EXTERNAL AUDIT PROGRESS REPORT
To consider a report of the External Auditors regarding the work they have undertaken to date and their plans for the 2014/15 year.
6. AUDIT RESULTS REPORT FOR THE YEAR ENDED 31 MARCH 2014 FOR THE POLICE AND CRIME COMMISSIONER FOR HAMPSHIRE
To consider the Audit Results Report from the external auditors, which provides an opinion on the 2013/14 financial statements for the Police and Crime Commissioner, a conclusion on the Police and Crime Commissioner’s arrangements for securing economy, efficiency and effectiveness in the use of resources, and addresses current statutory and regulatory requirements.
7. AUDIT RESULTS REPORT FOR THE YEAR ENDED 31 MARCH 2014 FOR THE CHIEF CONSTABLE FOR HAMPSHIRE
To consider the Audit Results Report from the external auditors, which provides an opinion on the 2013/14 financial statements for the Chief Constable, a conclusion on the Chief Constable’s arrangements for securing economy, efficiency and effectiveness in the use of resources, and addresses current statutory and regulatory requirements.
8. STATEMENT OF ACCOUNTS 2013/14 (INCORPORATING THE ANNUAL GOVERNANCE STATEMENT)
a) POLICE AND CRIME COMMISSIONER FOR HAMPSHIRE
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner and the Chief Finance Officer to the Chief Constable which presents the Police and Crime Commissioner’s Statement of Accounts for 2013/14 and the Annual Governance Statement.
b) CHIEF CONSTABLE FOR HAMPSHIRE
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner and the Chief Finance Officer to the Chief Constable which presents the Chief Constable’s Statement of Accounts for 2013/14 and the Annual Governance Statement.
9. INTERNAL AUDIT PROGRESS REPORT 2014/15
To consider a report of the Chief Internal Auditor with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.
10. ANNUAL TREASURY MID-YEAR REPORT 2014/15
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner which provides a mid-year review of the performance of the treasury management function during 2014/15.
11. JOINT AUDIT COMMITTEE ANNUAL REPORT
To consider a report on the Joint Audit Committee’s Annual Report.
12. JOINT AUDIT COMMITTEE FORWARD PLAN
To consider a report of the Chief Executive regarding the items to be considered at the next four meetings of the Joint Audit Committee.
13. DATE OF NEXT MEETING (Verbal)
The next meeting of the Joint Audit Committee will be Thursday 4 December 2014 at 2.00pm.
14. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE
15. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 30 June 2014.
16. OFFICE OF THE POLICE AND COMMISSIONER’S STRATEGIC RISK REGISTER
To consider a confidential report of the Estates, Strategy and Delivery Director for the Office of the Police and Crime Commissioner which provides the current Risk Register for the Office of the Police and Crime Commissioner.
17. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER
To consider a confidential report of the Strategic Risk Manager which provides the current Risk Register for Hampshire Constabulary.
18. INTERNAL AUDIT REPORTS ISSUED
To consider a confidential report of the Chief Internal Auditor regarding the Internal Audit reports issued since the last meeting on 30 June 2014.
MEETING CLOSED
PART 3 – PRIVATE DISCUSSION WITH INTERNAL AND EXTERNAL AUDITORS
(IF REQUIRED)