Joint Audit Committee 10 February 2022
DATE: Thursday 10 February 2022
TIME: 1pm
VENUE: by Microsoft Teams
CONTACT: Shirley Semke, 07900 912199
AGENDA
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC (this session will commence at 1pm)
DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
4. MINUTES, MATTERS ARISING AND ACTION LOG
To agree the minutes of the meeting on 25 November 2021 as a correct record, and consider any matters arising.
5. ANNUAL REVIEW OF THE EFFECTIVENESS OF THE JOINT AUDIT COMMITTEE
To consider the Chair’s report.
6. TREASURY MANAGEMENT STRATEGY
To consider the report of the Chief Finance Officer on the Treasury Management strategy.
7. INTERNAL AUDIT PROGRESS REPORT 2021/2022
To consider the reort of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in September 2021.
8. INTERNAL AUDIT PLAN 2022/2023
To consider the Audit Plan for the next year.
9. EXTERNAL AUDIT – ANNUAL AUDIT REPORT 2021
To consider the report of the External Auditors
PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE
EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
10. CONFIDENTIAL MINUTES AND ACTION LOG
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 25 November 2021.
11. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE
To consider the Strategic Risk Register for the OPCC.
12. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE
To consider the report of the Strategic Risk Register for HC.
13. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in November 2021.
14. AUDIT REPORT – UPDATE ON ACTIONS OUTSTANDING
To consider the report of the Director of Change.
15. DATE OF NEXT MEETING/FORWARD PLAN
The next meeting is on Thursday 12 May at 1pm.
16. ANY OTHER BUSINESS
MEETING CLOSED
PART 3 – PRIVATE DISCUSSION WITH INTERNAL AND EXTERNAL AUDITORS (IF REQUIRED)
ABOUT THIS AGENDA:
This agenda is available on Police and Crime Commissioner’s website (www.hampshire-pcc.gov.uk) and can be provided, on request to 01962 871595, in alternative versions (such as large print, Braille or audio) and in alternative languages.
ABOUT THIS MEETING:
The press and public are welcome to attend the public sessions of the meeting.
If you have any particular access requirements, for example if you require wheelchair access or a hearing loop, please contact us on 01962 871595 in advance of the meeting to make the necessary arrangements.